„RAJD BESKIDY”RYCERKA GÓRNA 18-19.08.2023 –

TERMS AND CONDITIONS

1.General conditions.

1.1. “Rajd Beskidy” is a sports and recreation competition in forms:

1. a) biking
2. b) running /trekking

The route is neither marked nor set out. Checkpoints are marked by visible kites and competitors choose the way between them on their own.

1.2. The Organizer is Stowarzyszenie Rajd Beskidy, 43-300 Bielsko-Biała, ul. Krakowska 183, NIP 9372751428. Contact mobile:+48 602 257 486, email: jerzylekki2@gmail.com. Website: www.rajdbeskidy.pl.

1.3. Start, finish line and race office is located in “Galimatiasowy Krepol” (www.galimatias.com.pl) 34-370 Rycerka Górna 274, Żywiec County, Poland. Race takes place in Beskidy Mountains.

1.4. The competition will be held 18^th – 20^th August 2023. It will take place regardless the weather conditions.

1.5. The main goal of the race is exploring  Beskidy Mountains, testing navigation skills as well as testing physical and mental condition.

2. Terms of participation.

2.1. The main condition of participation is accepting these Terms and Conditions.

2.2. Only adults (over 18 years old) may participate in the competition.

2.3. Participation in the competition is voluntary. Participants are aware that the competition takes place during winter when the probability of suffering injuries, injuries, accidents etc. is high. Participants are required to call the emergency services themselves, if needed. Participants start on their own risk. In no case will they have any claims or seek compensation from the Organizer.

2.4. There is a permission to start with a dog on Running / Trekking couses only.

3. Registration.

3.1. Participants have to fill the application form available on the website www.rajdbeskidy.pl. The registration ends  15^th August 2023.

3.2. Entry fees:

Bank account: 17 1600 1462 1737 7217 9000 0001, BIC/SWIFT: PPABPLPKXXX; owner: Stowarzyszenie Rajd Beskidy

In the bank transfer title please specify your name, surname (or team’s name) and type of course.

Entry fee includes:  set of maps, control cards, start numbers, accident insurance, medal, cups for the winners,  dinner at the end of the race with a prize ceremony. Entry fee doesn’t include the accomodation. There is the possibility to rent the accommodation in the bungalow located in the base of the race. The price is 100 PLN / 20 EUR / 500 CZK per person per whole weekend (2 nights). There are also some places for tent – free.

3.3. Participants may resign from the participation in the competition. If the Organizer gets the information about the resignation before 13^th August 2023, competitor will receive 100% refund of the entry fee. If the Organizer gets the information about the resignation later, will not get any refund. If the competition is cancelled due to current epidemic situation, Participants will get full refund of the entry fee.

3.4. The Organizer is able to issue a VAT invoice, if requested.

4. Race course, maps, time limits, penalties.

4.1. Courses.

a) Running / Trekking 25 km, 1100 m of elevation gain; individual
b) Running / Trekking 50 km, 2000 m of elevation gain; individual
c) Running / Trekking 100 km, 3600 m of elevation gain; individual
d) Biking 70 km, 1900 m of elevation gain; individual
e) Biking 120 km, 3200 m of elevation gain; individual
f) Biking 200 km, 5000 m of elevation gain; individual

The distances may vary depending on navigation skills and route chosen by the  competitors.

4.2. The order of completing checkpoints is choosen by the Participants. All the checkpoints have the same value. They are marked by kites with needle punch. Participants are obliged to confirm their presence at the checkpoint. In some special cases, Participants may confirm it by taking a photo and presenting it at the finish line.

4.3. Organizer provides touristic maps and other special maps. Scale of the main map is 1:40 000. Maps are waterproof. It is forbidden to use maps other than those provided by the Organizer. It is forbidden to use any GPS devices for navigation purposes and measure the distance as well.

4.4. Time limit:

a) Running / Trekking 25 km – 8 hours
b) Running / Trekking 50 km – 12 hours
c) Running / Trekking 100 km – 24 hours
d) Biking 70 km – 10 hours
e) Biking 120 km – 14 hours
f) Biking 200 km – 24 hours

All breaks are included in the time limit.

The lateness limit is 30 minutes. For every minute of being late 5 minutes will be added.

Being late more than 30 minutes is treated as DNF.

4.5. If the Participant breaks any rule of these Terms and Conditions, Organizer will award time penalties adequate to the violation committed. The Organizer may disqualify the Participant due to breaking “fair play” rules, great violations or medical reasons.

4.6. Schedule.

The race office is open 18^th August 2023 from 4 p.m. to 8 p.m. and 19^th August 2023 from 6 a.m.

a) for Running / Trekking 25 km: the meeting is on Saturday at 9.30 a.m., start at 10 a.m, time limit at 6 p.m.
b) for Running / Trekking 50 km: the meeting is on Saturday at 7.30 a.m., start at 8 a.m, time limit at 8 p.m.
c) for Running / Trekking 100 km: the meeting is on Friday at 7.30 p.m., start at 8 p.m, time limit on Saturday at 8 p.m.
d) for Biking 70 km: the meeting is on Saturday at 8.30 a.m., start at 9 a.m, time limit at 7 p.m.
e) for Biking 120 km: the meeting is on Saturday at 6 a.m., start at 6.30 a.m, time limit on at 9.30 p.m.
f) for Biking 200 km: the meeting is on Friday at 7.30 p.m., start at 8 p.m, time limit on Saturday at 8 p.m.

All the maps will be given whilst the registration. Control cards will be given just before the start.

5. Results.

5.1. The results are determined by:

First of all:  total score

Second of all: time at the finish line + time penalties.

There is no ex aequo for places 1 to 3. In this case, the result will be determined by an additional task at the finish line.

5.2. There will be male and female individual classification without age categories.

5.3. Only Partipants which complete at least one checkpoint will be classified.

5.4. Classification will be based on control cards (alternatively photos from checkpoints without kites). The control card must be in a good condition, which allows to be read. The GPS track is not a proof of a presence at the checkpoint.

5.5. If there is no kite where it should be located, the Participant should write on the control card “BPK” (in Polish it means no checkpoint), take a photo of a place and inform Organizer about it.

5.6. Unofficial results will be published no later than on the 21^st of August 2023. Participants are allowed to submit claim (personally, by email or mobile phone) within three days from the publication of unofficial results. After this time the results become official.

6. Resignation.

6.1. In case of resignation, Participant must inform the Organizer as soon as possible.

6.2. In case of resignation, the Organizer does not provide transport to the race office.

7. Mandatory equipment.

7.1. Each Participant has to be equipped with personal clothing and footwear suitable for extreme conditions; sufficient water, food and sustenance; light source (such as headlamp), survival blanket, mobile phone, first aid kid, compass, photo camera and personal document.

7.2. Mandatory equipment for Biking courses:

– mountain bike with front facing white light and rear facing red light

– helmet

– cycle repair kit, extra inner tube, bicycle pump

7.3. During the race, all Participants are obliged to wear start numbers.

 7.4. Checks of mandatory equipment may occur during the race at any time and any place. Missing equipment result in time penalties.

8. Personal data, image protection.

8.1. Participants agree to publish their personal data such as name and surname in race results.

8.2. Participants agree to correspondence by e-mail or telephone related to “Rajd Beskidy” or other races in the future organized by Organizer according to Ogólne Rozporządzenie o Ochronie Danych Osobowych 2016/679 z dnia 27 kwietnia 2016 r. (RODO). Participant has the right to disagree at any time.

8.3. Participants agree to have their image published in materials related to the race or other competitions organized by Organizer in the future.

8.4. Apart from the benefits included in the entry fee and prizes for the winners, Participants are not entitled to any other gratuities such as remuneration for using image or personal data.

9. Final conditions.

9.1. Participants cannot use any means of transport other than those specified by the Organizer (as well as transport organized by third parties).

9.2. Participants are obliged to help other Participants as well as third parties in case of emergency. Any time spent on such an assistance will be deducted from the total time spent on the race.

9.3. Participants are required to comply with applicable regulations (especially COVID-19 rules, protection of environment, traffic, moving around private properties, agricultural crops, forests). Their ignorance does not release them from responsibility. Great violations of the regulations may result in Participant’s disqualification. The Organizer is not responsible for any damages caused to Participants by third parties and vice versa. Organizer is not responsible for Participants’ personal belongings and bikes.

9.4. The Organizer has the right to amend Terms and Conditions but the Participants must be informed about those changes. In case Terms and Conditions will be changed the competitor has the right to resign and receive 100% refund.

9.5. In case Polish and English version of regulations are different, the Polish version is in power.

9.6. In difficult or controversial cases, the final decision will be made by the Organizer.

Bielsko-Biała, March 2023