„II. WINTER RACE “SOŁA VALLEY””-
TERMS AND CONDITIONS
1.1. “II. Winter Race “Soła Valley”” is a sports and recreation competition in forms:
a) adventure race which consists of running or trekking, riding a bike (Mountain Terrain Bike), climbing tasks and other activities called Adventure Race (AR)
b) biking in the rogaining style called Cyclogaine 8h
c) running in the rogaining style called Rogaining 8h and Rogaining 4h
The route is neither marked nor set out. Checkpoints are marked by visible kites and competitors choose the way between them on their own.
1.3. Start, finish line and race office is located in “Przystań nad Sołą” 32-651 Bielany, ul. Mostowa 17 (Mostowa str. 17), Oświęcim County, Poland. Race takes place in Oświęcim County and Wadowice County.
1.4. The competition will be held 14th January 2023. It will take place regardless the weather conditions.
1.5. The AR course is dedicated for 2-pers. teams. Other courses for individuals.
1.6. The main goal of the race is exploring Oświęcim County and Wadowice County, testing navigation skills as well as testing physical and mental condition.
- Terms of participation.
2.1. The main condition of participation is accepting these Terms and Conditions.
2.2. Only adults (over 18 years old) may participate in the competition.
2.3. Participation in the competition is voluntary. Participants are aware that the competition takes place during winter when the probability of suffering injuries, injuries, accidents etc. is high. Participants are required to call the emergency services themselves, if needed. Participants start on their own risk. In no case will they have any claims or seek compensation from the Organizer.
3.1. Participants have to fill the application form available on the website www.rajdbeskidy.pl. The registration ends 10th January 2023.
3.2. Entry fees:
|Course||Paid until 17th December 2022||Paid from 18th Dec. 2022 until 10th January 2023|
|260 PLN / 55 EUR / 1200 CZK / team||320 PLN / 70 EUR / 1500 CZK / team|
|Cyclogaine 8h, Rogaining 8h, Rogaining 4h
|100 PLN / 20 EUR / 500 CZK / person||130 PLN / 30 EUR / 650 CZK / person|
– for payments in PLN: 68 1600 1462 1803 7188 1000 0001; owner: Jerzy Lekki
– for payments in EUR: PL 41 1600 1462 1803 7188 1000 0002, BIC/SWIFT: PPABPLPKXXX; owner: Jerzy Lekki
– for payments in CZK: 314691238/0300, IBAN CZ18 0300 0000 0003 1469 1238; owner: Jerzy Lekki
In the bank transfer title please specify your name, surname (or team’s name) and type of course.
Entry fee includes: set of maps (for AR course 2 sets), control cards, start numbers, transport of bikes and all stuff between TA and finish line, accident insurance, professional support for special tasks, medal, cups for the winners, dinner at the end of the race with a prize ceremony. For AR course also tracking. Entry fee doesn’t include the accomodation.
3.3. Participants may resign from the participation in the competition. If the Organizer gets the information about the resignation before 9th January 2023, competitor will receive 100% refund of the entry fee. If the Organizer gets the information about the resignation after 9th January 2023, will not get any refund. If the competition is cancelled due to current epidemic situation, Participants will get full refund of the entry fee.
3.4. The Organizer is able to issue a VAT invoice, if requested.
- Race course, maps, time limits, penalties.
a) AR course is 12-hours rogaining. It consist of:
– trekking stage – 4-hours rogaining
– MTB stage – 7-hours rogaining
– surprise – 1 hour
– special tasks
2 members per team.
b) Cyclogaine 8h – is 8-hours biking rogaining style; individual.
c) Rogaining 8h – is 8-hours running rogaining style; individual.
d) Rogaining 4h – is 4-hours running rogaining style; individual.
The distances may vary depending on navigation skills and route chosen by the competitors.
4.2. The order of completing checkpoints is choosen by the Participants. The checkpoints are scored differently. They are marked by kites with needle punch or with letter code. Participants are obliged to confirm their presence at the checkpoint. In some special cases, Participants may confirm it by taking a photo and presenting it at the finish line. On the AR course it’s forbidden to collect the “trekking CPs” by bike and inversely.
4.3. Organizer provides touristic maps and other special maps. Scale of the main map is 1:40 000 or 1:25 000. Maps are waterproof. It is forbidden to use maps other than those provided by the Organizer. It is forbidden to use any GPS devices for navigation purposes.
4.4. Time limit:
a) AR course – 12 hours
b) Cyclogaine 8h – 8 hours
c) Rogaining 8h – 8 hours
d) Rogaining 4h – 4 hours
All breaks are included in the time limit.
The lateness limit is 30 minutes. For every minute of being late one point will be reduced.
Being late more than 30 minutes is treated as DNF.
4.5. If the Participant breaks any rule of these Terms and Conditions, Organizer will award time penalties adequate to the violation committed. The Organizer may disqualify the Participant due to breaking “fair play” rules, great violations or medical reasons.
The race office is open 13th January 2023 from 6 p.m. to 8 p.m. and 14th January 2023 from 6 a.m. to 11 a.m.
a) for AR course the meeting is at 7.15 a.m.; start at 8 a.m.
b) for Cyclogaine 8h the meeting is at 9 a.m.; start at 9.30 a.m.
c) for Rogaining 8h the meeting is at 9.30 a.m.; start at 10 a.m.
d) for Rogaining 4h the meeting is at 11 a.m.; start at 11.30 a.m.
5.1. The results are determined by:
First of all: total score
Second of all: time at the finish line + time penalties.
There is no ex aequo for places 1 to 3. In this case, the result will be determined by an additional task at the finish line.
5.2. In the AR course, there will be male (MM) and mixed (MIX) classification without age categories. Female teams will be included in MIX category. In other courses classification will be individual.
5.3. Only Partipants which complete at least one checkpoint will be classified.
5.4. Classification will be based on control cards (alternatively photos from checkpoints without kites). The control card must be in a good condition, which allows to be read. The GPS track is not a proof of a presence at the checkpoint.
5.5. If there is no kite where it should be located, the Participant should write on the control card “BPK” (in Polish it means no checkpoint), take a photo of a place and inform Organizer about it.
5.6. Unofficial results will be published no later than on the 16th of January 2023. Participants are allowed to submit claim (personally, by email or mobile phone) within three days from the publication of unofficial results. After this time the results become official.
6.1. In case of resignation, Participant must inform the Organizer as soon as possible.
6.2. In case of resignation of one of the team members, other member is able to continue the race but only after Organizer’s allowance. Incomplete team will not be classified.
6.3. In case of resignation, the Organizer does not provide transport to the race office.
- Mandatory equipment.
7.1. Each Participant has to be equipped with personal clothing and footwear suitable for extreme conditions; sufficient water, food and sustenance; light source (such as headlamp), survival blanket, mobile phone and personal document.
Each Team has to be equipped with at least one compass, first aid kit, photo camera, pen.
7.2. Mandatory equipment for each Participant for AR course MTB stage and for Cyclogaine 8h course:
– mountain bike with front facing white light and rear facing red light
-cycle repair kit, extra inner tube, bicycle pump (one per team)
-bike lock (one per team)
7.3. During the race, all Participants are obliged to wear start numbers.
7.4. For AR course every team is obliged to activate their tracker.
7.5. Checks of mandatory equipment may occur during the race at any time and any place. Missing equipment result in time penalties.
- Personal data, image protection.
8.1. Participants agree to publish their personal data such as name and surname in race results.
8.2. Participants agree to correspondence by e-mail or telephone related to “II. Winter Race “Sołą Valley”” or other races in the future organized by Organizer according to Ogólne Rozporządzenie o Ochronie Danych Osobowych 2016/679 z dnia 27 kwietnia 2016 r. (RODO). Participant has the right to disagree at any time.
8.3. Participants agree to have their image published in materials related to the race or other competitions organized by Organizer in the future.
8.4. Apart from the benefits included in the entry fee and prizes for the winners, Participants are not entitled to any other gratuities such as remuneration for using image or personal data.
- Final conditions.
9.1. Participants cannot use any means of transport other than those specified by the Organizer (as well as transport organized by third parties).
9.2. Participants are obliged to help other Participants as well as third parties in case of emergency. Any time spent on such an assistance will be deducted from the total time spent on the race.
9.3. Participants are required to comply with applicable regulations (especially COVID-19 rules, protection of environment, traffic, moving around private properties, agricultural crops, forests). Their ignorance does not release them from responsibility. Great violations of the regulations may result in Participant’s disqualification. The Organizer is not responsible for any damages caused to Participants by third parties and vice versa. Organizer is not responsible for Participants’ personal belongings and bikes.
9.4. The Organizer has the right to amend Rules of competition but the Participants must be informed about those changes.
9.5. In case Polish and English version of regulations are different, the Polish version is in power.
9.6. In difficult or controversial cases, the final decision will be made by the Organizer.
9.7. The final interpretation of Rules of competition belongs to the Organizer.
Bielsko-Biała, October 2022